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Associate –Knowledge Management & Data Systems (TSU Project)

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Associate –Knowledge Management & Data Systems (TSU Project)

About the Position

Designation: Associate –Knowledge Management & Data Systems

Number of Position: 1

Reporting: Program Lead – Enterprise Promotion & Convergence

Location:  Patna, Bihar

Grade: C

Type:  Full Time

Qualification Required: Master’s degree in rural management, development studies, public policy, or a related field.

About the Project

PCI aims to support Bihar SRLM & BRDS in transforming the livelihoods of Self-Help Group (SHG) women across Bihar through innovations, systems strengthening, capacity building & forging partnerships within the non-farm sector & MGNREGA. This ambitious initiative will deploy a comprehensive strategy that operates across systemic & community level to ensure sustainable and scalable economic growth.

To ensure dedicated effort PCI would establish a Technical Support Unit (TSU), which will play a pivotal role in supporting the various initiatives. The TSU will provide technical assistance, ensuring that JEEViKA’s goals are met through specialized expertise and real-time solutions. This unit will work closely with stakeholders at all levels, from government departments to community organizations, embedding transformation teams within JEEViKA and other relevant departments. It will also focus on institutionalizing business solutioning tools, building network of partnerships for creating an ecosystem of business support for women owned/led enterprises.

Experience Required

  • 2–4 years of experience in documentation, knowledge management, data management, monitoring, in development sector projects.
  • Experience in preparing analytical reports, knowledge products, and donor submissions.

Skill and Competencies

Technical Skills

  • Proficiency in MS Excel and exposure to data analysis software (SPSS, R, or Python preferred).
  • Familiarity with data visualization tools such as Power BI, Looker Studio, or Tableau.
  • Experience with digital survey and monitoring tools (e.g., ODK, Kobo).

Core Skills

  • Strong writing, documentation, and presentation skills.
  • Ability to synthesize complex data into clear, actionable insights.
  • Good interpersonal skills for engaging with internal teams and external stakeholders.
  • Detail-oriented with strong organizational and time-management abilities.

Preferred Skills

  • Prior experience supporting government or donor-funded projects.
  • Understanding of knowledge management practices in the development sector.
  • Exposure to advanced analytics or machine learning techniques will be an advantage.

Position Overview

The  Associate will be part of the Women’s Economic Empowerment (WEE) vertical at PCI and will play a key role in strengthening data systems, knowledge management, documentation, and reporting processes. The role involves managing project data, supporting analysis, ensuring data quality, and developing knowledge products that enhance evidence-based decision-making. The Project Associate will also assist in the preparation of reports, dashboards, and documentation for both internal and external stakeholders, including government partners.

This position requires strong skills in documentation, knowledge management and data handling, with the ability to translate information into actionable insights and well-structured reports.

The Role

  1. Knowledge Management & Documentation
  • Document program learnings, best practices, and case studies to inform internal knowledge sharing and external dissemination.
  • Support the development of knowledge products such as briefs, technical notes, presentations, and success stories.
  • Maintain well-organized repositories of data, reports, and knowledge resources for easy access and use.
  1. Data Systems & Management
  • Support the development and maintenance of robust data systems to track project activities and outcomes.
  • Ensure the accuracy, consistency, and reliability of datasets through regular data quality checks.
  • Assist in cleaning, organizing, and managing large-scale datasets for program monitoring and reporting.
  1. Reporting & Dashboard Development
  • Prepare periodic project reports, progress updates, and donor submissions in collaboration with project teams.
  • Develop and update dashboards for real-time tracking of program progress and performance indicators.
  • Generate customized reports and presentations for internal use and for sharing with government stakeholders.
  1. Stakeholder Support & Coordination
  • Assist in coordinating with project teams, government officials, and external partners to align on data and reporting requirements.
  • Present synthesized data insights and reports in meetings, workshops, and review forums.
  • Support field teams in using monitoring tools and provide feedback to strengthen data collection processes.
  1. Capacity Building & Support
  • Support training of field staff and government counterparts in the use of data systems, dashboards, and reporting formats.
  • Contribute to building data literacy among project teams to promote effective use of evidence in decision-making.

Recruitment Process

  1. Applications will be shortlisted based on the specified criteria mentioned in the Job Description.
  2. Shortlisted candidates will appear for a written assignment.
  3. Shortlisted candidates will be invited to attend one or more rounds of panel interviews.

Application closure date –: 28- September 2025

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