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Consultant-Finance and Logistics

About the Position:
Job Title: Consultant-Finance and Logistics
Number of positions: 1
Location: Patna,Bihar
Salary Range: Competitive salary commensurate with experience
Type: Project Based (July 2024 to December 2024)
Qualification required: M.Com, / ICWA / MBA –Finance from reputed institutions.

Experience required:
1. Minimum 4-5 years working experience in accounts and finance function.
2. 5 years of relevant experience in handling operations, procurement, logistics and administration.
3. Excellent knowledge of FCRA, Income tax and other applicable laws.
4. Working knowledge of legal requirements as per Indian law.
5. Excellent analytical, verbal, and written communications skills.
6. Strong sense of professional commitment and maturity.
7. Attention to details and ability to multi-task.

Application closure date: 4 – July – 2024

About the role:
The Finance and logistics consultant will look after Finance and Logistics related requirements of the project as per the annual workplan. He/She will work closely with Program Manager UPAMA regarding program related activities.

Key Roles and Responsibilities:

Key Responsibilities- Finance:

1.Preparation of periodic financial statements/reports and their analysis.
2. Review of Procurement Documentation – POs/WOs etc.
3. Preparation of RFPs for big procurement and Preparation of Contract and Task Orders & their documentation.
4. Assistance in new budget development and/or on budget preparation.
5. Monitor projections, Project burn rate and necessary documentation related to budgets/approvals.
6. Help in monitor program activities with line-item wise funds utilization / allocation.
7. Work with HR team and maintain accurate personal cost allocation as per allocated budget.
8. Maintain and update organization F&A policies and circulate as and when required.
9. Orient new staff, resolving field staff queries on policies as and when arises and attend field meetings if required.
10. Work with Program team on sub-award budget and fulfilling documentation required.
11. Support during statutory/internal/donor audits by providing required documents (Hard copies and soft copies both).
12. Review vouchers and ensure complete documentation.
13. Backstop Finance Officer in supervising accountants as and when required.
14. Backstop Finance Officer in review and clear finance vouchers & ensure complete documentation.
15. Assist Delhi Office Finance team during audits and ensure to provide documents asked for.
16. Any other task assigned by the supervisor as per project requirements.

Key Responsibilities- Logistics:

1. To initiate due diligence process along with the finance team and verify or Approve Purchase Request Forms.
2. To do market survey and get quotations.
3. To facilitate purchase of stationery, Printing, office equipment’s, furniture and other items for office use and verify the specification of items received.
4. Ensure compliance in procurement process.
5. To conduct timely physical verification of stock/office inventory and ensure quality maintenance of the stock/physical assets.
6. Negotiating with parties/ vendors for better quotes.
7. Management of Program Logistics at office and field level.
8. Ensure that all the logistic arrangements related to Trainings / Workshops / Conference / Meetings within office or outside happens smoothly.
9. Vehicle Management and Ensure timely payment to vendors.
10. Verify logbooks and Facilitate audits and physical verification.
11. Ensure compliance to organizational and donor requirements on procurement.
12. Any other task assigned by the supervisor as per project requirements.

Reporting to:- Program Manager (UPAMA)

About the Project
Through this project, PCI proposes to focus on developing and demonstrating critical metrics in the designated districts of Sheikhpura, Katihar, Khagaria and Patna urban PHCs, which can become models of FP and MH, which, in turn, can be showcased, replicated, and scaled up in other geographies in the future.This project seeks to optimise the use of a range of Government schemes, provisions and facility-level care around maternal health and family planning services by women and their families needing appropriate care by systematically working with Government health systems, Centres of excellence and development partner forums.

The project objectives are as follows:
i. Strengthen quality maternal health and family planning service delivery in identified priority districts of Katihar, Khagaria, Sheikhpura and the Urban PHCs of Patna, making them exemplars for learning and replication.
ii. Build institutional arrangements and effective mechanisms, comprising monitoring, mentoring, and putting data to work to improve the effectiveness and quality of the maternal health and family planning programme in the targeted areas.
iii. Engage community-based organizations to co-design and drive communication campaigns around SRHR and Maternal Health.
iv. Capture the key learning and manage knowledge related to the entire quality improvement process.
v. Enable identified facilities to reach the gold standard of quality care around Family planning and maternal health and achieve due certification for their quality.

What can you expect in PCI
• A warm, inclusive and happy work environment.
• Regular Recognition of performance and PCI Value display in work
• An empowering organisation structure which values individual’s skills, competencies and potential.

Recruitment Process
1. Applications will be shortlisted based on the specified criteria mentioned in the Job Description.
2. The process could also include presentation of the assignment.
3. Shortlisted candidates will be invited to attend one or more rounds of panel interview/s.
The complete process usually takes 2 to 3 weeks. Those moving to the final round of interviews will be hearing from the People & Culture team. We prefer in person meetings but in case of location distances, we are happy to meet you virtually.
After the final round, if you are not selected for the position advertised, we will inform you over a mail. However, we invite you to apply to other open positions. We always look forward to engaging with talent that add value to our endeavours in various capacities.

PCI is committed to prevent any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct.


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