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Assistant Manager – People and Culture

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Assistant Manager – People and Culture

JOB DESCRIPTION

About PCI India:

PCI India, a registered Indian society, has been working in India for the past 26 years. We drive interventions to transform the lives of communities at scale by solving complex development problems. In the past year, PCI India reached more than 1.7 crore, i.e. 17 million people in 202 Districts of 15 States.

Our Vision and Mission:

Vision – A happy, healthy, safe and a sustainable world for all.

Mission – Rooted in community realities, we co create and scale sustainable solutions to complex development problems.

Our Values:

  • Excellence – Quality in everything no matter how small, is paramount.
  • Respect – There is inherent value in all people for who they are and what they contribute.
  • Collaboration – Only through collaboration we can address complex development problems.
  • Boldness – Boldness requires disruptive thinking backed up by courage and conviction.
  • Creativity – Creativity ensures dynamic responsiveness, relevance, and impact.
  • Integrity – Integrity is non-negotiable in both personal and professional domains.

PCI is an Equal Opportunity Employer:

PCI is committed to providing equal opportunity to all working for it and in creating an inclusive work environment. We respect the diversity of our people and follow a fair, non-discriminatory approach in terms of gender, age, nationality race, caste, religion, community, marital status, physical challenge, and sexual orientation.

We promote diversity in the workplace and ensure a culture of zero tolerance to any form of discrimination, abuse, or harassment whether sexual, physical, or psychological.

PCI provides equal opportunity in recruitment, appraisals, promotion, and career progression. Our people policies are fair, objective, and non-discriminatory and everyone is expected to adhere to them.

About the Position:

Position Title: Assistant Manager – People and Culture

Number of Position: 1

Reporting: Senior Manager – People and Culture (Delhi) – (Functional Reporting ) and Sr. Director – Program (Bihar) -(Administrative Reporting)

Location: Patna, Bihar

Grade: D

Type:  Regular

Qualification Required: Postgraduate.

Experience Required:

    1. Education: Master’s degree or PG Diploma in Human Resource Development/Management/Industrial Relations from a reputed university/institute.
    2. Work Experience: At least 5-7 years of progressively responsible HR experience, preferably within the non-profit or development sector.
    3. Legal Expertise: Must have proven experience with relevant local labor laws, policies, and procedures

Skill and Competencies:

  • Must be adept at problem-solving, including identifying issues and resolving them in a timely manner
  • Exceptional relationship building skills, including the ability to keep state staff motivated.
  • Ability to effectively manage and mentor direct supervisees to achieve their objectives
  • Sets and maintains high standards of performance and continuously looks for alternative methods to meet goals.
  • Ability to plan and organize a substantial workload that includes complex, diverse tasks and responsibilities.
  • Excellent written and verbal communication skills in English, with proficiency in local language(s) preferred.
  • Must maintain confidentiality, use sound judgment, and perform independently.
  • Demonstrate high standards of conduct and ethics, possess cultural and political awareness and sensitivity, and be consistent and fair.

How to apply:

  • Interested candidates can apply for the Position by 26th Nov 2025, using the link:

About the Role (Including Team and Reporting):

This role will lead the operational execution of all P&C activities at the state level, ensuring compliance with organizational policy and local laws.

  1. People Strategy & Leadership Support
    1. Provide input and on-the-ground intelligence for developing the P&C strategy at the State level, ensuring alignment with organizational policy.
    2. Facilitate a workplace culture driven by PCI’s core values, working with the Sr. Director – Program (Bihar) to foster a cohesive and collaborative state team.
    3. Identify and address operational bottlenecks within State-level P&C systems and support the creation of effective, streamlined processes.
  2. Talent Acquisition & Contract Management
    1. Work closely with the Sr. Director – Program (Bihar) to execute the Human Resource Plan for the state, supporting the design of new structures and jobs as resource requirements evolve.
    2. Implement systems to attract and on-board suitable talent within the defined time-to-hire (TAT) and maintain a robust database of CVs for both employees and consultants.
    3. Ensure 100% compliance with the PCI India Hiring Process, finalize Appointment Letters in line with the compensation structure, and manage contracts for Independent Consultants.
    4. Identify and manage outsourcing agencies for third-party employment at the State level.
  3. Human Resource Information System (HRIS) & Documentation
    1. Maintain the smooth running of the HRIS database and filing systems at the State level.
    2. Ensure that all State-level personnel records (personal details, position, salary, training, etc.) are accurately maintained and accessible to the Head Office (HO) team.
    3. Ensure all updated job descriptions are in place and maintain current and historical records by designing a robust filing and retrieval system in accordance with standard policies and guidelines.
  4. Operations, Compliance & Payroll
    1. Ensure monthly payroll inputs (including allocation data through timesheets) are accurately collated and shared with HO in a timely manner for all State employees.
    2. Manage the complete employee lifecycle: induction, probation, confirmation, annual performance management process, learning & development initiatives, contract renewals, and separation formalities (Full & Final settlements).
    3. Conduct searches and complete compliances on Watchlist Elite and Annual Declarations.
    4. Support in developing reports and conducting mandatory trainings under POSH (Prevention of Sexual Harassment) compliances and timely escalate sensitive matters to HO.
  5. Employee Engagement & Service
    1. Act as the custodian for ensuring uniform application of P&C policies and practices to build trust across the State team.
    2. Work closely with all stakeholders, providing support and guidance on team management issues and employee relations.
    3. Enable a culture of continuous learning and development at the State Level.
    4. Organize events and activities to promote cross-functional team building and a greater sense of belongingness and pride in being a PCI employee.

What can you expect in PCI:

  • A warm, inclusive, and happy work environment.
  • Performance driven reward mechanism.
  • The best of the class benefits from competitive remunerations.
  • Health Insurance coverage for self, spouse & Children.
  • Group Terms Life Insurance and Group Accident Insurance for Self.
  • All other statutory benefits.
  • Regular Recognition of performance and PCI Value display in work
  • An empowering organisation structure which values individual’s skills, competencies and potential.
  • Opportunities to operate in a cross functional role.
  • Higher responsibilities and larger roles are merit based.
  • Young Talent Programs for developing future leaders.
  • Leadership roles for women are encouraged and given preference in selection and training.

Recruitment Process:

  1. Applications will be shortlisted based on the specified criteria mentioned in the Job Description.
  2. Shortlisted candidates will appear for a written assignment (if required).
  3. Group Discussions may be part of the interview process for certain positions.
  4. The process could also include presentation of the assignment.
  5. Shortlisted candidates will be invited to attend one or more rounds of panel interviews.

The complete process usually takes 2 to 3 weeks. Those moving to the final round of interviews will be hearing from the People & Culture team. We prefer in person meetings but in case of location distances, we are happy to meet you virtually.

After the final round, if you are not selected for the position advertised, we will inform you over a mail. However, we invite you to apply to other open positions. We always look forward to engaging with talent that add value to our endeavours in various capacities.

PCI is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct.

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