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Operations Officer-Delhi

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Operations Officer-Delhi

JOB DESCRIPTION

 About PCI India:

PCI India, a registered Indian society, has been working in India for the past 25 years. We drive interventions to transform the lives of communities at scale by solving complex development problems. In the past year, PCI India reached more than 1.5 crore, i.e. 15 million people in 1649 Blocks of 163 Districts in 14 States.

Our Vision and Mission:

Vision – A happy, healthy, safe and a sustainable world for all.

Mission – Rooted in community realities, we co create and scale sustainable solutions to complex development problems.

Our Values:

  • Excellence – Quality in everything no matter how small, is paramount.
  • Respect – There is inherent value in all people for who they are and what they contribute.
  • Collaboration – Only through collaboration we can address complex development problems.
  • Boldness – Boldness requires disruptive thinking backed up by courage and conviction.
  • Creativity – Creativity ensures dynamic responsiveness, relevance, and impact.
  • Integrity – Integrity is non-negotiable in both personal and professional domains.

 

PCI is an Equal Opportunity Employer:

PCI is committed to providing equal opportunity to all working for it and in creating an inclusive work environment. We respect the diversity of our people and follow a fair, non-discriminatory approach in terms of gender, age, nationality race, caste, religion, community, marital status, physical challenge, and sexual orientation.

We promote diversity in the workplace and ensure a culture of zero tolerance to any form of discrimination, abuse, or harassment whether sexual, physical, or psychological.

PCI provides equal opportunity in recruitment, appraisals, promotion, and career progression. Our people policies are fair, objective, and non-discriminatory and everyone is expected to adhere to them.

 

About the Position:

 

Position Title: Operations Officer

Number of Position: 1

Location: New Delhi

Grade: C

Type:  Regular

Qualification Required: Post Graduate.

Experience Required:

  • A minimum of 3-5 years of work experience in procurement
  • Experience in strategic documentation for the organizational,
  • Experience of working in a development sector will be an added advantage.

Skill and Competencies:

  • Computer literate with excellent knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) – Highly desirable
  • Good analytical skills and eye for detail.
  • Highly professional with sense of accountability problem solving attitude and quick learner.
  • Strong quantitative and qualitative research skills.
  • Sound financial literacy (particularly understanding of budgeting and financial reporting processes)
  • Excellent written and verbal skills with the ability to create compelling ‘case for support’ documents.
  • Excellent interpersonal skills and proven ability to work as an effective team-player and team leader.
  • Ability to manage time and multiple work streams in an organised manner, ensuring that key deliverables are met on time.

 

How to apply:

  • Interested candidates can apply for the Position by using the following link: https://www.pciglobal.in/jobs/operations-officer-delhi/

Application closure date:

  • Interested candidates can apply for the Position of Operations -Officer by 16-Sep-24

About the Role (Including Team and Reporting):

The key role of Operations Officer will be Specific responsibilities for this position will include:

Responsibilities 

  • Responsible to complete the procurement cycle (procurement cycle is the series of actions required to obtain goods or services from an outside source) under the guidance of supervisor.
  • Managing the portal to send the RFQs and RFPs. Frequently checking the portal and floating the new requests ASAP in consultation with supervisor.
  • Managing a good relationship with all verticals and cluster offices and providing them procurement related guidance and support. Acting as a master trainer for procurement policy
  • Responsible for the preparation of draft contracts and agreements which would also involve the generation of contract number from our application (to generate contract and to manage contracts issued) related to procurement and upon signature from the supervisors sharing the same with vendors for their acceptance.
  • Managing the vendor database for various supplies and services. Coordination with vendors for the vendor registration and other details and to get the signed contracts and POs for records.
  • Doing the requisitions for all purchase requirements for the procurement vertical. Issuing GRN/SRN for procurement related purchase requirement.
  • Sharing a monthly PO tracker with all locations to close their outstanding POs. Sharing the same tracker to all Delhi staffs and other offices where the POs were provided from Delhi office.
  • Managing the frequent request of No Cost Extensions received from requestor to extend the contract timeline. Ensuring the required approvals are obtained beforehand and sharing the no cost extension with the vendor and requestor and getting the signed copy in the record.
  • Responsible for the renewal of ongoing services contracts for services (Security, Housekeeping, Stationary etc.) and Rate card Contracts for the office items required for the daily office functions.

What can you expect in PCI:

  • A warm, inclusive, and happy work environment.
  • Performance driven reward mechanism.
  • Best of class benefits with competitive remunerations.
  • Health Insurance coverage for self, spouse & Children.
  • Group Terms Life Insurance and Group Accident Insurance for Self.
  • All other statutory benefits.
  • Regular Recognition of performance and PCI Value display in work
  • An empowering organisation structure which values individual’s skills, competencies and potential.
  • Opportunities to operate in cross functional role.
  • Higher responsibilities and larger roles are merit based.
  • Young Talent Programs for developing future leaders.
  • Leadership roles for women is encouraged and given preference in selection and training.

Recruitment Process:

  1. Applications will be shortlisted based on the specified criteria mentioned in the Job Description.
  2. Shortlisted candidates will appear for a written assignment (if required).
  3. Group Discussions may be part of the interview process for certain positions.
  4. The process could also include presentation of the assignment.
  5. Shortlisted candidates will be invited to attend one or more rounds of panel interview/s.

The complete process usually takes 2 to 3 weeks. Those moving to the final round of interviews will be hearing from the People & Culture team. We prefer in person meetings but in case of location distances, we are happy to meet you virtually.

After the final round, if you are not selected for the position advertised, we will inform you over a mail. However, we invite you to apply to other open positions. We always look forward to engaging with talent that add value to our endeavours in various capacities.

PCI is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct.

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